Chalmers Writing Guide

Visual support


This section discusses visual support in general and then looks in more detail at figures, graphs, tables and equations. Most theses contain some kind of visual support to clarify information found in the body of the thesis, in particular in the results section. Visuals play an important role as readers tend to scan them in a report to gain an initial understanding of its quality and relevance. Often the most important findings are presented in the form of visuals such as figures, tables, graphs, and equations . Any visual support should include the following: introduction to the visual, the visual itself, an informative caption and a commentary (see below).



Data commentary

It is important to comment on the visual information and highlight to your reader what they should notice and why this is important. A data commentary typically contains the following:

Location statement
e.g. Figure 1 shows / illustrates / summarises
Linking as-statement
e.g. As can be seen
Highlighting statement

drawing attention to key information    

Sometimes there will be :  Discussions of implications

Example data commentary


Location statement

Linking as-statement
Highlighting statement
Figure 2 shows the number of extreme rainfall events with at least 90mm of precipitation over 1000 km2 for a 24-hours period in Sweden during last decades. As can be seen, the tendency is slightly increasing since the 70’s with the highest number of events reached in the last decade.



(Student master thesis: Sande Beiro and Serrano Manso 2012)

Tips:

  • All visuals are categorised as figures or tables
  • A figure caption goes under the figure whereas a table caption goes above the table
  • Choose your figure with care: do you want to show more complete results? Use a table. Do you want to show trends? Use a graph
  • Check that you have permission to use a figure if it is taken from another source and make sure you reference it if you do


The type of information being presented often lends itself to a certain type of visual support. The common types are listed below with examples and tips. The visual support should be placed as close as possible to the commentary in the text.

 Figures

Figures include most illustrations ranging from photographs and diagrams to line drawings.  Each figure should be individually labelled, either Figure 1, Figure 2 etc or according to the section it is in i.e. Figure 2.1 (the first figure in section 2). The caption should appear below the figure ( see the example above). There are 2 options for labelling figures, "Figure 1" for the first image, "figure 2" for the second, etc or number the figure according to its place in the report i.e. Figure 2.1 is the first figure in section 2.

Tips: 

  • The more complicated the information, the simpler the illustration should be
  • A figure should be clear and easy to read with consistent fonts and font sizes
  • Think about what the image will look like if printed in black and white


 Graphs

Graphs are useful to illustrate trends or movement of data. The most common types are line graphs and bar charts. With all graphs, take care to label both axes and specify the units used.

(source: Student master thesis: Näsholm 2012)

Tips:

  • With more than one line, use different styles or colours
  • Think about what the image will look like printed in black and white
  • Labels for bars should be horizontal if possible
  • Arrange the bars in the order your reader will find most useful



 Tables

A table is useful when a writer wants to compare several items, and uses the same criteria or categories of comparison for each. It is also useful if the aim is to show detailed information and/ or when comparing both figures and text.

Tips:

  • The caption should go above the table

  • Make sure that each column and row is labelled

  • The unit of measure should be indicated in either the Column heading or the Row heading

 

 Equations

Equations can be presented within running text or displayed on lines by themselves, though the latter is most common. When the equation appears on a line by itself, it is still part of a sentence and should be punctuated accordingly. 

Example

An ideal gas law analogy is

                                          πA = nRT                                                                                                          (1)

Tips:

  • The equation is usually centred on the page
  • The equation number is usually right aligned
  • Equations should be numbered sequentially in the text
  • Refer to an equation as "equation 1" or "eq.1" but be consistent